Uganda: Reception Centre Supervisor

Organization: Danish Refugee Council
Country: Uganda
Closing date: 02 Apr 2018

Terms of Reference

Reception Center Supervisor

Duty Station;

This position is based in Kyaka II It is a non family post and requires extensive travel within the region.

Position and Reporting Line:

The Center Supervisor is responsible and reports to the Protection and Community Services Coordinator.

General Objectives

The Center Supervisor‘s (CS) primary function is to ensure effective general Management of Transit and Reception Center and quality implementation of the over all Center Management and Synergy with other sectors like Protection,Livelihood,Community Services, WASH and Infrastructure which constitute the Overall DRC programme

Specific tasks:

Coordination and representation

  • Collaborate with relevant external technical experts on issues related to Center Management.
  • Represent DRC with Local Authorities and other stakeholders in the district of jurisdiction
  • Coordinate all center management related activities in the district of jurisdiction.

Project development, implementation and reporting

  • Contribute to Concept and proposal development in respect to center management Component
  • Contribute to development of project plans /budgets and funding proposals
  • Contribute to grants management of all center management projects through management of day to day project expenditures.
  • Provide technical and programmatic leadership to the Center Management Team in respect to project activities.
  • Participate in program operational and long term Planning
  • Manage the day to day center activities including activity finances while bearing in mind DRC‘s /Donor financial regulations.
  • Ensure prudent utilization of, and accountability for resources allocated to the project.
  • Ensure availability and Provision of Firewood for Hot Meal preparation
  • Supervision of Hot meal preparation and Management
  • Ensure provision of Safety and Security to our Persons of Concern
  • Ensure promotion of Water, Sanitation and Hygiene
  • Carryout Compound Maintenance and Management
  • Ensure Provision of Clean Safe Drinking Water for New arrivals for Kitchen use.
  • Take part in relocation and in distribution of core relief items to persons relocated to settlements
  • Ensure General management of the Reception Centers respectively.
  • Receive and attend to Donor Missions and Visitors
  • In collaboration with the Adjumani Area Manager/Head Office and the Protection and Community Services Coordinator, proactively contribute to quality and timely, monthly, quarterly and annual reports.
  • Attend to any other duties assigned.

Staff development and management

  • Provide technical and programmatic leadership for the Center staff members and security guards in Adjumani operational areas
  • Develop staff performance measurement and targets and appraise them based on the set targets
  • Conduct daily field visits to support field staffs-mentoring-through technical back stopping and train duty bearers.
  • Uphold DRC’s code of Conduct and principles f accountability.


  • Support the Protection and Community Services Coordinator to monitor financial commitments and expenditures

Personal Specifications


  • A University degree in Social Sciences, Arts and Development studies from recognized Institution.

  • Minimum of (3) years’ experience in implementing environmental conservation related activities.

  • Experience of managing and supervising staff.

  • Experience of working with UN or Non‐Governmental organizations.

  • Good communication skills and ability to conduct training and awareness.

  • Understanding of gender, protection and human rights.

  • Computer skills.

  • Good organizational and people management skills.

  • Ability to work in the field and should hold a Valid Riding license**Preferable:**

  • Knowledge of the local languages spoken in the operation area is an asset.

  • Familiarity with Monitoring & Evaluation for UN-funded projects desired.

How to apply:

Applications should be in English and include the following:

  1. A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.

  2. Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Please send your Cover letter, CV and Academic certificates by email to by 2nd April 2018 5:00pm clearly indicating position name in the subject line. We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.

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