CSO Grants Officer USAID Non-profit Jobs – University Research Co., LLC (URC)

Organisation: University Research Co., LLC (URC)
Project Name: USAID’s Defeat TB Project
Duty Station: Kampala, Uganda
University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.
About USAID Defeat TB project:
University Research Co., LLC (URC) is implementing the USAID’s Defeat TB project. Aligned with Objective #3 in USAID’s Country Development Cooperation Strategy and in support of the Government of Uganda’s TB Program, this five-year, USAID funded project’s goal is to increase TB case notification, case detection, and treatment outcomes through health system strengthening.  The Defeat TB project goal is to increase TB case notification, case detection, and treatment outcomes through health system strengthening with the aim of ending the TB epidemic in Uganda.
Job Summary: The CSO Grants Officer will be responsible the financial and sub-contract management of grants from the funds received under the project. S/he is responsible for grant monitoring and capacity building of recipients including internal control procedures; allowable costs/cost principles under USAID regulations; equipment and real Property Management; Period of availability of funds; S/he will effectively administer sub-grants to enhance the project’s activities.
Key Duties and Responsibilities:   
  • Work with Grantees to complete legal incorporation, System for Award Management registrations, and dedicated bank accounts for grant funds.
  • Work with grantees to prepare and complete their cost proposals during the application process to ensure compliance with USAID and URC financial rules and regulations.
  • Maintain well-organized and updated files and records on each sub-grantee
  • Routinely monitor and review sub-grantees progress in meeting targets/ deliverables and providing documentation of expenditures in line with sub-grant requirements
  • Review activities reports from sub grantees to ensure compliance.
  • Facilitate timely release of sub-grantees funding and reimbursement.
  • Analyze the monthly financial reports of each grant, including: Checking the supporting documentation of each grant report (invoices, receipts, quotations, etc.);
  • Providing and reconciling grants bank statements for each monthly/quarterly report;
  • Verifying that monthly spending and cumulative spending is consistent with the approved budget for each grant; and confirming that the counterpart report complies with the general budget of the project.
  • Support improvement of sub-grantees financial capacity through regular coaching/monitoring.
  • Follow up and review of sub-grantee accountabilities and reports for direct site support activities.
  • Draft periodic reports for the Director, Financial Management & Operations and provide recommendations to improve grant performance.
  • Provide accounting and finance support to grants through site visits and scheduled meetings; visit field sites on a regular basis to monitor financial-related activities.
  • Develop and manage a database (physical and electronic files) to maintain information on the selection process, contracts, contract modifications and reports for all grants.
  • Provide regular feedback to Director Financial Management and Operations, COP and Deputy Chief of Party on sub-grantee progress.
  • Update and maintain the project tracker for sub-grantee progress monthly.
  • Develops materials and provides training and oversight to facilitate the preparation of reports Participate in internal audits and reviews, as required, to ensure compliance with URC standards, donor requirements, and generally accepted accounting practices
  • Stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train URC’s program and partner staff in these policies
  • Responsible for grant monitoring and capacity building of recipients in the following areas wherever applicable:
  • Internal control procedures;
  • Allowable costs/cost principles under USAID regulations;
  • Cash management systems;
  • Equipment and Real Property Management;
  • Period of availability of funds;
  • Procurement standards;
  • Program Income;
  • Reporting.
  • Perform other duties as assigned

Qualifications, Skills and Experience:
  • The applicants for the USAID Defeat TB Project TB CSO Grants Officer job opportunity must hold a Master’s Degree in Business, Management, Finance, Administration, or other related field.
  • Eight years of relevant experience managing the financial and administrative components of grants, grants-under-contract, subcontracts, preferably in donor-funded programs in the health sector.
  • Experience with sub granting to Civil Society Organizations, Community Based Organizations and districts required.
  • Previous experience with USAID contracting and grant mechanisms, with demonstrated knowledge of USAID financial and management systems, regulations, and reporting requirements.
  • Excellent interpersonal communications, and organizational skills.
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy
NB: Only candidates who are eligible to work in the Uganda for an indefinite period without a need for sponsorship will be considered for this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the URC should upload their updated CVs / résumés and cover letters at the link below. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well, download it here.
Deadline: 30th March 2018 by 5:00 pm

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